Conference Presenter Information

Transcultural Nursing Society (TCNS) 52nd Annual Conference
October 14–17, 2026 | Embassy Suites, San Antonio, TX

General Information

Acceptance of a presentation constitutes your agreement to register for the conference and pay the appropriate registration fee.

    • A non-refundable presenter deposit of $100 USD is required for each presentation
    • The deposit will be applied toward your full conference registration
    • The deposit is non-refundable and non-transferable and is credited only to the individual who submits payment

Key Deadlines (2026):

    • Presenter Agreement & COI Forms Due: July 15, 2026
    • Presenter Deposit Due: August 1, 2026
    • Early Bird Registration Deadline: August 15, 2026
    • Final Presenter Registration Deadline: September 1, 2026
    • Poster Submission Deadline: October 1, 2026

📌 Conference Hotel: https://www.tcns.org/tcnconferencehotel/

📌 Registration: https://www.tcns.org/tcnsconferenceregistration/

Presentation Formats

Oral (Podium) and Panel Presentations

    • 45-minute sessions (includes Q&A)

Poster Presentations

    • Delivered in electronic format only
    • Details:
      • Conference App poster display (before, during, and after the conference)
      • Assigned an in-person breakfast discussion session on one day of the conference - Thursday, Friday or Saturday

Panel Presentations

    • Scheduled: Saturday, October 17, 2026 (10:00–11:00 AM)
    • Three presenters per panel
    • Each presenter: ~15-16 minutes
    • The moderator will coordinate session timing and flow

Poster Presentation Guidelines (Electronic Posters)

    • No printed posters required
    • Submit ONE PowerPoint slide only
    • Format:
      • 16:9 widescreen layout
      • Recommended font size: 30–40 pt
    • Keep content clear, concise, and readable

📧 Submit poster to: ldobson@tcns.org by October 1, 2026

At the Conference

    • You will be assigned a breakfast session (Thurs/Fri/Sat)
    • ONE poster per table
    • Posters will be displayed during the discussion on a large screen TV
    • Posters remain available in the conference app throughout the event

✅ You must include an email address on your poster for attendee questions

Presenter Responsibilities

All presenters are required to:

    • Register for the conference by September 1, 2026
    • Submit all required forms on time
    • Ensure presentations align with the conference theme and objectives
    • Provide presentation handouts/materials for attendees to download

Required Forms - Both Forms 1 & 2 must be submitted together from one email address for all individuals presenting.

 

Form 1: Presenter Agreement (ONE per presentation)- Click Here to Download!

Completed by the primary presenter on behalf of all presenters.

Must include:

      • Final presentation title
      • Final abstract (max 500 words; no references or graphics)
      • Presenter list (names, credentials, affiliations, location)

📌 Important:

      • Abstracts will be published exactly as submitted
      • No edits accepted after August 15, 2026
      • Only presenting individuals will appear in the program brochure, daily schedule and evaluations

✅ Submit in Word format only (no PDFs)

📌 File naming format:
lastnamefirstnameagreementtopresent.doc (Example: smithpatagreementtopresent.doc)
📧 Submit to: ldobson@tcns.org by July 15, 2026

Form 2: Conflict of Interest (COI) – REQUIRED for EACH presenter - Click here to download!

Each presenter must:

      • Complete all required sections (1–3 only)
      • Include presentation title
      • Sign electronically

📌 File naming format:
lastnamefirstnamecoi.doc (Example: smithpatcoi.doc)

✅ Submit in Word format only (no PDF) to ldobson@tcns.org 
📧 Due: July 15, 2026

Submission Instructions

  • Submit ALL forms via email to: ldobson@tcns.org
  • Forms must be in original Word format
  • Incomplete or late submissions may result in removal from the program

📩 General questions: staff@tcns.org

Presentation Materials

  • All presenters must submit handouts or slides by October 1, 2026
  • Materials will be posted to the conference app for attendee access
  • Availability begins prior to the conference

Need Help Creating an E-Poster?

CANVA Poster Tool:
https://www.canva.com/create/posters/

  • Free account available
  • Easy-to-use templates for professional posters

This activity will be submitted for approval to award contact hours. More information will be provided after it is available.  Thank you!